From Re-Enrollment to Continuous Enrollment: Set it and Forget It!
Last year, 90% of eligible Redwood Christian School families returned to our school for this current year. We want to make things even easier for RCS families and reward such great school loyalty. And that’s what led to this year’s launch of Continuous Enrollment.
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. This information is used as the school makes plans for the following school year. Basically, the simple question is: “Are you coming back to school next year?” For our leadership team at Redwood Christian Schools, we need to know how many students we will have on the first day of school.
RCS leadership does a lot of planning to ensure that we’re prepared to fulfill our mission excellently every year. Until RCS families “sign on the line” that they’re coming back each year, we can’t make solid plans for staffing, programs, materials, curriculum, and facility usage. We take the stewardship of tuition dollars entrusted to us every year very seriously. We want to invest these tuition dollars wisely so that we can provide the best education possible for our students.
Up until this point, re-enrollment has been an “opt-in” program. We annually ask every family, “Are you coming back?” In a sense, we’ve been penalizing the vast majority of families by forcing you all to go through this process every year. Last year, for instance, we retained 90% of our student body. So EVERYONE had to go through re-enrollment for the sake of the 10% that, for one reason or another, left our school community.
By signing your Continuous Enrollment Contract, you will be flipping that script. Rather than an opt-IN annual re-enrollment process, RCS’ annual re-enrollment will become an OPT-OUT process. In other words, if you’re coming back after signing your “Continuous Enrollment Contract,” you’ll never have to worry about this again.
Once all of our families are on the “Continuous Enrollment Program,” the typical re-enrollment season (January through February) will simply be a communication reminder from the District Office informing the families that might be thinking about leaving our school to notify us prior to February 1st. If last year is any indication, this means that the vast majority of RCS families will have the convenience of ignoring this message and doing absolutely nothing!
Continuous Enrollment is a once-and-for-all process. Once you sign your Continuous Enrollment Contract, you’ll never have to deal with the lengthy re-enrollment (online) paperwork (unless your family plans change). Again, “Set it, and forget it!” In the event that things do change, you’ll have until February 1st every year to simply notify the District Office and face absolutely no penalty.
Here is a summary of the Continuous Enrollment Contract coming in January 2019:
I hereby opt into continuous enrollment. This means that my RCS students will keep coming back to RCS every year unless I tell the school otherwise.
- I understand that I have until the end of March every year to notify the Redwood Christian School District Office of any changes in my plans of enrollment for my child(ren)
- If I breach this contract by dis-enrolling my child(ren) after June 1st, I understand that I will be contractually obligated to pay 1 month of tuition as a penalty.
- Unique Circumstances. Redwood Christian Schools recognizes that family plans change. For any unique circumstances (such as the following) families dis-enrolling after the announced deadline will be exempt from the 1 month tuition penalty:
- Moving/Relocation 25+ miles away from Redwood Christian Schools.
- Educational needs for the student that can no longer be met at Redwood Christian School as determined by the RCS Administration.
- Dis-enrollment at the request of Redwood Christian School.
- Other circumstances as approved by the Superintendent.
For this “hybrid” year, we will be merging the Re-Enrollment process of the past and the Continuous Enrollment process of the future. Families will need to complete the Continuous Enrollment contract via Parents Web. If you complete this process in the month of January, you will receive a significant discount on the CEP. Beginning in February, the payment increases each month. This payment is payable over three months as follows:
- January 1 to January 31 - $180 Per Student / $375 Family Maximum
- February 1 to February 28 - $280 Per Student / $575 Family Maximum
- March 1 to April 30 - $380 Per Student / $775 Family Maximum
- After April 30 - $480 Per Student / $975 Family Maximum
Once all of our families are on the “Continuous Enrollment Program,” the typical re-enrollment season (January through February) will simply be a communication reminder from the District Office informing the families that might be thinking about leaving our school to notify us prior to February 1st. Furthermore, families will be automatically charged the Continuous Enrollment Payment (CEP) of $180 per student/$375 family maximum on February 5th. This means that the vast majority of RCS families will have the convenience of ignoring the communication and going about their day as usual!
One month of tuition. RCS families that are re-enrolled, but break the contract by dis-enrolling their students after the specified date will be contractually obligated to pay 1 month of tuition. While penalty may seem steep, many schools require a semester or even a year of tuition once a family is enrolled for the following year.
We’ve built flexibility into this contract. So, for major life changes/unique circumstances (such as moving 25+ miles away from our school, if RCS can no longer meet your child’s educational needs, if we ask your family to leave, or if there is some unforeseen circumstance that our Superintendent approves), there will be no financial penalty.
Continuous Enrollment will start in January 2019. Contracts are due by February 1st. We look forward to serving RCS families in this way and making the process even more convenient!
Partnership with RCS to equip your child/ren for daily living and eternal life. With increasing enrollment, we are either at or near waitlists in many of our grades, placement in next year’s class is an increasingly sought-after spot. By opting into continuous enrollment, you’ll be locking down that coveted seat for your child until graduation.
In January, you will receive the Continuous Enrollment and Tuition Information email from Superintendent Hearne. This email will include step-by-step instructions through the continuous enrollment set up process. It will only take you a couple minutes, and you’ll have until February 1st to complete it.